Student Files: Current individual student files are kept in a locked, fireproof cabinet in the Main Office and are maintained by the Registrar. NYA policy requires parents and students of the age of majority to make a request to view a child’s permanent file to the Registrar at least 24 business-day hours in advance.

When a student graduates, most materials are purged from the file. A copy of all high school transcripts, NYA applications, and attendance records are kept in perpetuity. In some instances, other material may be maintained for a limited time.

Because we do not keep immunization records in perpetuity, it is advisable for parents to maintain their own record for future use.

Transfers/applications to other programs: Students applying for entrance to summer schools and special programs, or transferring to other schools should give their completed application material to the Head of Upper School or Head of Middle School. They should also notify and/or submit transcript request forms to the Registrar, Mrs. Olivadoti.

The Academy forwards educational records to the school or college where the student intends to enroll. According to the policy established by the NYA Board of Trustees on March 1, 1988, no records will be forwarded from NYA in the name of any student with an outstanding account.

If a student requires a letter of recommendation, she or he should speak directly to the faculty member from whom he or she needs the recommendation. The appropriate form(s) with name and address and a stamped, preaddressed envelope should accompany the request.